Our Commitment to Your Wellbeing

Your health, safety, and comfort are important to us at Travel Minded Limited Reading Retreats. We take reasonable and proportionate steps to create a safe and welcoming retreat environment and ask all guests to support this by following the guidance outlined below.

Participation in the retreat and any related activities is voluntary and undertaken at your own risk. These guidelines are designed to promote wellbeing and safety but do not replace personal responsibility or professional medical advice.

This Health & Safety Information forms part of, and should be read alongside, our Retreat Terms & Conditions.

Personal Responsibility & Participation

By attending a Travel Minded Reading Retreat, you confirm that:

• You are physically and mentally fit to take part

• You will act responsibly and follow all health, safety, and staff guidance

• You will only participate in activities you feel comfortable undertaking

Failure to comply with safety guidance or behavioural standards may result in removal from certain activities or, in serious cases, from the retreat without refund.

Medical Information & Health Needs

To help us support you during the retreat, please:

• Inform us of any medical conditions, allergies, or dietary requirements during registration

• Bring an adequate supply of any personal medication and understand how to use it

Travel Minded Limited does not provide on-site medical professionals. In the event of illness or injury, staff can assist in contacting local emergency services but are not responsible for medical treatment.

First Aid & Emergency Procedures

• First aid kits will be available on site

• Designated staff members may be trained in basic first aid

• Professional medical care is not provided by Travel Minded Limited

In an emergency, please follow staff instructions, evacuation procedures, and proceed to the designated assembly point if required.

Accommodation & Venue Safety

Guests are asked to:

• Familiarise themselves with accommodation layouts, emergency exits, and evacuation routes

• Report any safety concerns or maintenance issues to organisers promptly

• Avoid tampering with fire alarms, safety equipment, or emergency signage

Activities & Physical Movement

Some retreat activities may involve light physical movement or exertion.

Please:

• Notify organisers of any health concerns that may affect participation

• Wear suitable clothing and footwear for planned activities

• Only take part in activities you feel physically and medically comfortable with

Food, Allergies & Dietary Requirements

We aim to accommodate dietary needs where possible.

Guests should:

• Provide dietary and allergy information during registration

• Inform organisers of any serious allergies in advance

• Carry appropriate medication for severe allergies

While reasonable care is taken, we cannot guarantee a completely allergen-free environment.

Hydration, Sun & Outdoor Safety

When spending time outdoors:

• Stay well hydrated

• Use sunscreen with an appropriate SPF

• Seek shade during peak sun hours (approximately 10:00–16:00)

• Take breaks as needed and listen to your body

Respect, Hygiene & Shared Spaces

To ensure a positive experience for all guests, please:

• Respect the personal space and privacy of others

• Maintain good personal hygiene, including regular handwashing

• Treat fellow participants, staff, and venue teams with courtesy and consideration

Photography & Social Media

We value privacy within our retreat spaces.

Please:

• Ask for permission before taking or sharing photos or videos of others

• Respect any request not to be photographed or recorded

• Be mindful of what you share on social media to protect group privacy

Questions or Concerns

If you have any questions, medical concerns, or require clarification before attending, please contact us in advance at: travelmindedbusiness@gmail.com.